KETRACO TENDER JULY 2021 

Expressions of Interest for Consulting Services for Supervision and Management of the EPC Construction for the pilot digital 400/132kV Makindu Substation 

 

TENDER NO: KETRACO/PT/014/2021

 

Kenya Electricity Transmission Company Limited (KETRACO) is a state corporation whose mandate is to plan, design, operate and maintain high voltage electricity transmission lines and substations throughout the country.

The Governement of Kenya has received financing from Agence Francaise de Developpement (“AFD”), and intends to use part of the funds thereof for payments under the following project: Consulting Services for Supervision and Management of the EPC Construction for the pilot digital 400/132kV Makindu Substation.

The Services of the consultant shall consist of, but not limited to:

  • Supervision of construction, erection and installation works including any integration works;
  • Supervision of testing and commissioning works ;
  • Reviewing and approving of all technical design submissions and drawings submitted by the contractor;
  • Certifying contractor’s payments for work done;
  • Monitoring the contractor’s program/time schedule ;
  • Anticipating and identifying potential difficulties or conflicts and their effect on the implementation schedules, and recommending agreeable steps to be taken by the contractor, or recommending steps to be taken by KETRACO to overcome the difficulties and to avoid delays ;
  • Preparing and/or evaluating recommendations to KETRACO regarding any change proposals, technical amendments and changes in the scope of works, if any, the appropriateness of their pricing, and if agreed by KETRACO, the timely issuance to the contractor of Change Orders, as per the conditions of the contractor’s contract.
  • Reviewing and certifying construction methodologies, operation and maintenance manuals, as-built drawings among other submissions from the contractor.
  • Preparation and submission of monthly, quarterly and annual progress reports to KETRACO and the financier;
  • Preparation and submission of the project completion report;
  • Follow-up of any issues arising during the defect liability period.

The duration of the assignment is expected to be three (3) years during which the consultant is expected to provide the services for a period of twenty-two (22) calendar months.

KETRACO hereby invites Applicants to show their interest in delivering the Services described above.

This Request for Expressions of Interest is open to Consulting firms.

Eligibility criteria to AFD financing are specified in sub-clause 1.3 of the “Procurement Guidelines for AFD Financed Contracts in Foreign Countries”, available online on AFD’s website: http://www.afd.fr.

The Applicant shall submit only one application, either in its own name or as a member of a Joint Venture (JV). If an Applicant (including any JV member) submits or participates in more than one application, those applications shall be all rejected. How­ever, the same Subconsultant may participate in several applications.

If the Applicant is a JV, the expression of interest shall include:

  • a copy of the JV Agreement entered into by all members,

 or

  • a letter of intent to execute a JV Agreement, signed by all members together with a copy of the Agreement proposal,

In the absence of this document, the other members will be considered as Subconsultants.

Experiences and qualifications of Subconsultants are not taken into account in the evaluation of the applications.

Interested Applicants must provide information evidencing that they are qualified and experienced to perform those Services. For that purpose, documented evidence of recent and similar services shall be submitted in form of either extracts of contracts and/or letters from clients indicating the project has been completed. Only completed projects will be considered.

A Determination of the similarity of the experiences will be based on:

A.1 The contracts size: Implementation of at least three (3) power systems projects of at least 18 million Euros in total project cost within the last fifteen (15) years (Total project costs includes EPC costs);

A.2 The nature of the Services: Supervision and management of at least three (3) EPC contracts within the last ten (10) years;

A.3 The technical area and expertise:

A.3.1 supervision of at least three (3) 220 kV HVAC and above substations within the last ten (10) years

A.3.2 supervision of at least one (1) digital substation of 220 kV HVAC and above in which process bus is used for data

exchange.

A.3.3 supervision of at least three (3) 220 kV HVAC and above transmission lines within the last ten (10) years

B   The Client will also take into account for the evaluation of the applications the following items:

B.1  The location: experience in sub-saharan Africa;

B.2  Skills and availability of in-house technical back-up experts provided to the on-site experts;

B.3  Local representatives/partners;

B.4  Quality assurance procedures and certifications of the Applicant:

B.4.1 environmental and social certification

B.4.2  ISO 9001 (Quality Management Systems) certification or other internationally recognized equivalent

B.4.3  ISO 45001(Occupational Health and Safety) certification or other internationally recognized equivalent

An application that does not meet any of the requirements listed under section A will be rejected.

Among the submitted applications, KETRACO will shortlist a maximum of six (6) Applicants, to whom the Request for Proposals to carry out the Services shall be sent.

The Expressions of Interest must be submitted physically in triplicate (one original and two copies) to the address below no later than 5th August 2021 at 1000 hours EAT. The Expressions of Interest must be clearly labelled and the Tender No. indicated on the surface.

Senior Manager, Supply Chain

Attn: Peter Njehia

Kenya Electricity Transmission Company Limited (KETRACO)

2nd Floor, KAWI Complex, Block B

Popo Road, off Red Cross Road, South C

P.O Box 34942 – 00100 Nairobi, Kenya

A digital signature shall be acceptable for JV agreements or letters of intent to execute a JV agreement. However, the Expres­sions of Interest and all other documents require an original signature signed by the lead consultant. The person who will sign the application on behalf of the applicant shall attach a power of attorney from the applicant.

All applicants must submit their application along a signed and unaltered ‘Statement of Integrity, Eligibility and Environmental and Social Responsibility’ which is available on the KETRACO website: https://www.ketraco.co.ke/procurement/tenders/open-tenders.

Interested Applicants may obtain further information on or before 19th July 2021 from the email below during office hours 0900 to 1500 hours EAT: makinduprocurement@ketraco.co.ke

 

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