MINISTRY OF EDUCATION STATE DEPARTMENT FOR TECHNICAL, VOCATIONAL EDUCATION AND TRAINING TENDER MAY 2025
REQUEST FOR EXPRESSIONS OF INTEREST OPEN NATIONAL (CONSULTING SERVICES-– FIRMS SELECTION)
CONSULTANCY SERVICES FOR RE-ENGINEERING AND ENHANCEMENT OF TVET-MIS SYSTEM
Reference No: MOE-SDTVET-QCBS-CS-01-2024/2025
The Ministry of Education through the support of Africa Development Bank (AfDB) initiated a project to
develop a robust and reliable TVET-MIS whose function was to capture data from TVET learning Institutions.
The task whose principle objective was to design, develop and implement a web-enabled
management information system for TVET was developed and deployed. Although the system is
complete, deployed and running there is a lot required to enhance its operation in accordance with
current requirements and new services which have been onboarded in the TVET process.
Objective
The objective of the consultancy is to re-engineer and enhance the already operational TVET-MIS System
to respond to the current users’ requirements.
Scope of assignment
The scope of the assignment is to enhance and re-engineer the capability of TVET-MIS by carrying
out re-designing-development and implementing of comprehensive enhanced software application
system that is able to run on any platform including desktop, laptop and mobile.
The Ministry of Education – State Department for Technical, Vocational Education and Training now
invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services.
Interested Consultants should provide information demonstrating that they have the required qualifications
and relevant experience to perform the Services.
To be shortlisted, the Consultants must meet the following requirements;
a) Eligibility and legal documents (Certificate of Incorporation/Registration, valid business permit, Tax
Compliance certificate and power of Attorney for the firm; in case of joint venture, the power of
Attorney must be authorized by the parties to the JV)
b) Minimum 5 years of working experience in developing management information systems in various
programming languages (documentary evidence eg contract award or reference letter from the
clients, stating scope of services and deliverables).
c) Minimum of three years’ experience in developing Application Programming Interface (APIs)- ( e.g
contract award or reference letter from the clients, stating scope of services and deliverables).
d) Evidence of availability of Technical capacity including equipment and personnel to undertake this
assignment should be demonstrated in the company profiles (mention areas of expertise). Do not
provide CVs of staff
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly
whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint
venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract,
if selected.
A consulting firm will be selected in accordance with the Quality and Cost Based Selection (QCBS)
method set out in the Public Procurement and Asset Disposal Act, 2015 and Regulations.
Interested consulting firms may obtain further information at the address below during Office Hours
08.00 -17.00 Hours or via email address procurement.tvet@education.go.ke.
Expression of Interest must be delivered to the Tender Box marked “State Department for Vocational
and Technical Training” located on the ground floor of Jogoo House B, Harambee Avenue on or before
8th May, 2025 at 10.30 am (East Africa Time).
The bids should be clearly marked with the Reference No. MOE-SDTVET-QCBS-CS-01-2024/2025-
“CONSULTANCY SERVICE FOR RE-ENGINEERING AND ENHANCEMENT OF TVET-MIS SYSTEM.
Late Bids will be rejected. Electronic Bids will not be permitted.
Bids will be opened in a public session on 7th floor of National Bank of Kenya Building, along Harambee
Avenue, Boardroom in the presence of the Bidders’ representatives who choose to attend.
The Purchaser will not be responsible for any costs or expenses incurred by bidders in connection with
the preparation or delivery of bids.
