MACHAKOS UNIVERSITY TENDER MAY 2025
INVITATION TO TENDER
SUPPLY, INSTALLATION AND TRAINING OF ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS)
ITT NO.: MKSU/OT/11B/2024/2025
1. The Machakos University invites sealed tenders for the Supply, Installation and Training of
Electronic Document Management System (EDMS)
2. Qualified and interested tenderers may obtain further information and inspect the Tender Documents during
office hours 8.00 a.m. to 5.00 p.m. at the address given below. Tender documents may be viewed and/or
downloaded from the website: www.mksu.ac.ke or http://www.tenders.go.ke/.
3. A complete set of tender documents may be purchased or obtained by interested tenders upon payment of a
non- refundable fees of KES1,000 in cash or Banker’s Cheque and payable to the address given below.
Tender documents obtained electronically will be free of charge.
4. Tender documents may be viewed and downloaded for free from the website: www.mksu.ac.ke or
http://www.tenders.go.ke/. Tenderers who download the tender document must forward their particulars
immediately to Procurement Officer, Machakos University, P.O. Box 136-90100, Machakos;
po@mksu.ac.ke to facilitate any further clarification or addendum.
5. All Tenders must be accompanied by Tender Security of Ksh. 80,000/- in form of bank
guarantee valid for 180 days from the date of tender opening.
6. The Tenderer shall chronologically serialize all pages of the tender documents submitted.
7. Completed tenders must be delivered to the address below on or before Thursday, 12th June, 2025 at
10.00 am. Electronic Tenders will not be permitted.
8. Tenders will be opened immediately after the deadline date and time specified above or any deadline
date and time specified later. Tenders will be publicly opened in the presence of the Tenderers’
designated representatives who choose to attend at the address below.
9. Late tenders will be rejected.
10. The addresses referred to above are:
A. Address for obtaining further information and for purchasing tender documents
1) Name of Procuring Entity: Machakos University
2) Physical address for hand Courier Delivery to an office or Tender Box:
Along Machakos – Wote road, Administration Block
3) Postal Address:
136 – 90100, MACHAKOS
4) The Vice Chancellor Machakos University P O Box 136 – 90100, Machakos, Kenya.;
Email: vc@mksu.ac.ke
B. Address for Submission of Tenders.
1) Name of Procuring Entity: Machakos University
2) Postal Address:
The Vice Chancellor
Machakos University
P O Box 136 – 90100,
Machakos, Kenya.
Email; vc@mksu.ac.ke
3) Physical address for hand Courier Delivery:
Completed tender documents are to be enclosed in plain sealed envelopes, marked with Tender
Number and be deposited in the Tender Box at the entrance of the Administration block.
C. Address for Opening of Tenders.
1) Name of Procuring Entity: Machakos University
2) Physical address for the location:
Vice Chancellor,
Machakos University,
P.O. Box 136 – 90100,
Machakos
Tenders will be opened publicly in the University Conference Room 10 immediately after the
above Stated closing date and time in the presence of the candidates or their representatives who
choose to attend.
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