KENYA REVENUE AUTHORITY TENDER JANUARY 2026
LETTER OF REQUEST FOR PROPOSAL (RFP)
Reference No.: RFP No. KRA/HQS/RFP-013/2025-2026
Name of Assignment: Design, Supply, Installation, Commissioning,
Maintenance and Support of a Comprehensive Technology Platform for Kenya Revenue Authority (KRA)
To: Commissioner General,
Kenya Revenue Authority
Times Tower, Building,
P.O BOX 48240-00100 GPO.
All eligible prospective bidders
1. The Kenya Revenue Authority (KRA) intends to engage strategic partners for the
provision of Goods and services as categorized in the following LOTs:
i. LOT 1: Design, Supply, Installation, Commissioning, Support &
Maintenance of an Integrated Enterprise Infrastructure,
Information Security and Revenue Management Platform for Kenya Revenue (KRA).
ii. LOT 2: Design, Supply, Delivery, Installation, Commissioning,
Maintenance and Support of Enhanced Non-Intrusive Inspection
(NII), Unmanned Aerial Vehicle (UAV) – Drones and Marine Patrol Boats
iii. LOT 3: LOT 3: Provision of Consultancy Services for Project
Management, Business Process Re-Engineering, Change
Management and Stakeholder Management for Kenya Revenue Authority
2. KRA now invites proposals for the three (3) LOTs from prospective bidders who wish
to participate in the tender process. More details on the Terms of Reference are
provided in Section 5 Terms of Reference of this RFP document.
3. A complete set of bidding documents in English may be obtained from KRA EProcurement portal available on the KRA website www.kra.go.ke free of charge.
Prospective bidders should register for E-Procurement to enable them access the KRA
portal under “New Supplier Registration” found under the Tender Tab.
4. This Request for Proposal (RFP) is to eligible firms/consortiums who meet the
qualification criteria set in the RFP. It is not permissible to transfer this RFP to any other firm.
5. Bidders are allowed to submit a proposal for only one (1) LOT
6. If the Bidder is a Joint Venture (JV), the full name of the JV shall be used and all
members, starting with the name of the lead member. Where sub-contractor has been
proposed, they shall be named. The maximum number of JV members shall be
specified in the Data Sheet (DS)
- Interested eligible candidates may obtain further information and inspect the tender
documents with detailed requirements at the office of the: Deputy Commissioner –
Supply Chain Management Times Tower Building, 21ST Floor, P.O Box 48240– 00100
GPO, Tel. +254 020 2817022 Nairobi, Kenya. website: www.kra.go.ke Email
:eprocurement@kra.go.ke - The bidder(s) will be selected under the Specially Permitted Procurement
Procedure- Quality and Cost Based Selection (QCBS) Method and in a format
as described in this RFP, in accordance with the Public Procurement and Asset
Disposal Act 2015 (Laws of the Republic of Kenya)and its attendant Regulations, a copy
of which is found at the following website: www.ppra.go.ke.
9. The Procuring Entity hereby confirms that |:
a. This procurement has been duly included in its approved annual procurement plan;
b. a written justification for the use of the Specially Permitted Procurement
Procedure- has been duly provided to the National Treasury by the Procuring
Entity’s accounting officer;
c. This RFP, the proposed procurement procedure and the written justification for
the use of the Specially Permitted Procurement Procedure- have been duly
approved by the Cabinet Secretary to the National Treasury in accordance with
section 114A of the PPADA and the stepwise procedure for Specially Permitted
Procurement method for this procurement has been included in the relevant
register maintained by the National Treasury and has been duly notified to the
Public Procurement Regulatory Authority in accordance with Regulation 107 (3)
of the Public Procurement and Asset Disposal Regulations, 2020.
10. The following items are in this RFP:
Section 1: Letter of Request for Proposals
Section 2: Instructions to Bidders and Data Sheet Section
Section 3: Technical Proposal Standard Forms Section
Section 4: Financial Proposal Standard Forms Section
Section 5: Terms of Reference
Section 6: Standard Forms of Contract
Section 7: General Conditions of Contract
Section 8: Special Conditions of Contract
Section 9: Annexures
11. Please inform us by 27th January, 2026, in writing at the address below or by e-mail
to eprocurement@kra.go.ke
a. That you are interested in this Request for Proposals; and
b. Whether you intend to submit a proposal alone or intend to enhance your
experience by associating with other firm(s) (if permissible under Section 2,
Instructions to Bidders (ITC), Data Sheet 14.1(i)).
12. The tenderer shall chronologically serialize all pages of the tender documents
submitted.
- Submission should strictly be done via the KRA E-Procurement Portal. Bidders to note
that system bid submission issues shall not be addressed within 24 hours to the tender
opening date and time. - Bids will be opened electronically promptly after closing time and Bidders or their
representatives are welcome to witness the opening at Times Tower Building. Details
on the proposal’s submission date, time and address are provided in the ITC 18.5 of the
Data Sheet. - Bidders are required to submit a bid security for each LOT as follows;
LOT 1 Fifty- Million Kenya Shillings (50,000,000),
LOT 2 Twenty- Million Kenya Shillings (20,000,000),
LOT 3 Ten Million Kenya Shillings (10,000,000).
An original hard copy of the amount specified under each LOT or equivalent amount in
the form of Bank Guarantee, Bankers Cheque from financial institutions approved by
Insurance Regulatory Authority (IRA) and in a freely convertible currency valid for
Three hundred and sixty-five (365) days from the date of tender closing /
opening.
In case of submission of a digital tender security, the issuer must provide a verifiable
mechanism to authenticate the security, such as a QR code or an online verification
portal. The Tender Security should be submitted in the ERP SRM portal under notes
and attachments. -
Presentation of the proposal should be in a logical/sequential manner indicated in the
table of content per LOT and the related solutions/initiatives. - and page numbers and serialization of the tender document i.e. 1,2, 3…
- Late tenders will be rejected
- Any canvassing or giving of false information will lead to automatic disqualification.
Yours sincerely,
COMMISSIONER GENERAL
KENYA REVENUE AUTHORITY
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