NG-CDF KILIFI NORTH TENDER FEBRUARY 2026
REQUEST FOR QUOTATIONS (RFQ) FOR SMALL CONTRACTS (Supplies)
SUPPLY AND DELIVERY OF SCHOOL DESKS
RFQ.NO: NG-CDF/KLF/3/2025-2026
1. The National Government Constituency Development Fund Kilifi North Constituency P.O. Box 1852 – 80108,
Kilifi. invites you to submit quotations for Supply and delivery of school desks. The quotation shall follow the
instructions and documents in this RFQ document and shall be in English Language. Bidders may obtain further
information during office hours 08:00 am to 04:30 pm at the address given below.
2. Quotations shall be submitted in accordance with the instructions in Part 1: Quotation Procedures and in a sealed
envelope clearly indicating name and address of the Bidder, the quotation name and title and must reach the Funds
Manager, National Government Constituency Development Fund Kilifi North Constituency P.O. Box 1852 –
80108, Kilifi at the address indicated below not later than 10TH FEBRUARY,2026 at 10:00am. Electronic RFQs will
NOT be permitted. Quotations can be delivered by registered mail, courier or hand delivery at the Bidder’s option.
Late quotations shall be rejected.
3. Enquiries regarding this quotation may be addressed to National Government Constituency Development Fund
Kilifi North Constituency P.O. Box 1852 – 80108, Kilifi Any resulting contract shall be subject to the terms and
conditions detailed in Part 3: Contract
4. Please inform by email or express mail the undersigned within 7days of receipt of this RFQ.NO: NGCDF/KLF/3/2025-2026 if you will not be submitting a quotation.
I. Name of Procuring Entity National Government Constituency Development Fund Kilifi North Constituency
P.O. Box 1852 – 80108, Kilifi.
II. Mr. Michael Muema
III. Venue: NG-CDF office KILIFI NORTH
Yours sincerely,
[Funds manager NGCDF]
PART 1:
INSTRUCTIONS TO BIDDERS
1. Bidders are advised to read carefully these instructions and the Conditions of Contract in Part 3: Contract,
before preparing the quotation. The standard forms in this RFQ may be photocopied for completion but the Bidder is
responsible for their accurate reproduction. The term Bidder shall mean the firm or person invited to submit a
quotation. The term Quotation herein shall mean the quotation submitted as usually understood in public procurement.
2. A complete set of quotation documents may be obtained by interested Bidders at the Procurement office Kilifi
3. Validity of Quotations: The quotation will be held valid for 150 days from the date of submission.
4. The Quotation shall consist of completed Tables A, B and C and the Form of Quotation all indicated in Part 2 of
this Request for Quotations, and documents to evidence Eligibility and Conformity to Technical Specifications.
5. Sealing and Marking of Quotations: Quotations in one “one original” should be sealed in a single envelope, clearly
marked with the Quotation Reference Number in the RFQ, the Bidder’s name and the address
7. Opening of Quotations: Quotations will be opened publicly immediately after the closing date and time
Bidders’ designated representatives who choose to attend at the Public Works Compound.
8. Bidder Eligibility: Bidder must submit Documentary evidence to show his/her eligibility to be awarded a
contract to cover each of the following:
(i) See Contractors’ requirements attached
The Bidder shall also complete attached forms to confirm eligibility and non-existence of a conflict of interest
in relation to this procurement requirement by signing the attached Forms.
9. Invitation not transferable: This invitation is not transferable to othe
- Goods Eligibility: Bidder must submit as evidence documents to show the country of origin of any goods to
be supplied or incorporated in the work or services - Technical Specifications: Documentary evidence to show that the goods meet the technical specifications.
- Alternative Quotations: Bidders are not permitted to submit alternative quotations for alternative technical
solutions for specified parts of the Works. Only the alternatives, if any, of the Bidder with the winning quotation
conforming to the basic technical requirements shall be considered by the Procuring Entity. - Currency: Quotations shall be priced in Kenya Shillings. Quotations in other currencies will be rejected.
- Evaluation of Quotations: The evaluation of quotations will be conducted using the procedure set out in
the Evaluation and Qualification Criteria attached and as shown below:
i) Preliminary examination to determine Bidder eligibility:
(i) See Contractors’ Requirements attached for each Category applied
ii) Technical examination to determine compliance with technical specifications as per Contractors’
Requirements attached for each Category applied. Quotations failing this stage will be rejected and not be considered
in next stage.
iii) Financial examination to determine Bidder’s Evidence of Financial Resources (Cash in hand, lines of credit,
overdraft etc.).
15. Award of contract: Award of contract shall be by placement of a Letter of Acceptance in accordance with Part
3: Contract. Unsuccessful Bidders who responded will be notified of the accepted quotation, indicating the name and
the amount of the accepted quotation
16. Right to Reject: The Procuring Entity reserves the right to accept or reject any quotation or to cancel the
quotation process and reject all quotations at any time prior to contract award.
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