CONSULTANCY SERVICES FOR DESIGN AND DEVELOPMENT OF THE PROJECT M & E MANAGEMENT INFORMATION SYSTEM (MIS)

MINISTRY OF CO-OPERATIVES AND MICRO, SMALL AND MEDIUM ENTEPRISES DEVELOPMENT TENDER MARCH 2026 

STATE DEPARTMENT FOR MICRO, SMALL AND MEDIUM ENTERPRISES DEVELOPMENT

REQUEST FOR EXPRESSIONS OF INTEREST

CONSULTING SERVICES – FIRM SELECTION

1. The Government of Kenya has received funding from the World Bank towards the cost of Kenya Jobs and Economic
   Transformation Project(KJET) and intends to apply part of the proceeds toward payments under the contract for
   consulting services. The Project Development Objective is to increase private sector investments, market access,
   and sustainable finance to create and improve jobs. KJET addresses regulatory bottlenecks, weak buyer–supplier
   linkages, market information gaps, and climate risks across priority MSME clusters under the Bottom-up Economic
   Transformation Agenda (BETA). It comprises four mutually reinforcing components with the following specific objectives:
   Component 1: Strengthening Business and Investment Enabling Reforms
   Component 2: Enhancing MSME Cluster Competitiveness
   Component 3: Scaling Up Green Financing and Strengthening Climatic Resilience for SMEs
   Component 4: Project Management, Monitoring and Evaluation
2. The objective of this consultancy is to engage a consulting firm that will design, develop, and commission a cloudbased MIS that:
   i. Tracks regulatory and investment reforms under Component 1—integrating One Start One Go (OSOG) workflows,
   investor outreach logs by KenInvest, and policy-reform status (PAD Indicator C1.R1: Number of reforms tracked).
   ii. Enables end-to-end online applications and real-time tracking for BDS, co-investment, equity, and credit
   products under Component 2 (already defined).
   iii. Monitors green financing flows and climate resilience measures under Component 3, in collaboration
   with Kenya Development Corporation (KDC)—capturing GIF investments, private capital leveraged, and climate-
   triggered credit disbursements (PAD Indicator C3.R1: Amount of green finance mobilized).
   iv. Integrates a multi-channel, SEAH-sensitive Grievance Redress Mechanism across all components (PAD Indicator
   C4.R2: % of grievances resolved).
   v. Provides an M&E dashboard under Components 4.1 & 4.2 that disaggregates all core indicators by gender
   and youth, aligning to PAD’s Results Framework (to also cover all the Performance Based Conditions) and
   enabling monthly reporting (PAD Project Development Objective 1: Jobs created/improved).
   vi. Ensures compliance with Kenya’s Data Protection Act and ISO 27001 cybersecurity standards, with 99.5%
   uptime and daily backups.
3. The scope of works entails:
   The selected consultant/technical team will:
   i. Conduct detailed requirements analysis with key project stakeholders.
   ii. Develop a modular MIS architecture covering M&E, reporting, knowledge management, and learning.
   iii. Integrate the system with existing KJET data sources and export tools.
   iv. Develop, test, and deploy the MIS in phases with clear milestones.
   v. Provide comprehensive training and complete system documentation.
   vi. Ensure all system components meet the requirements specified in the logical framework and results framework.
   vii. Integrate MIS modules seamlessly with the existing MSEA – MIS platform, which is developed in PHP, MySQL
   used for Database and hosted on AWS Cloud Infrastructure.
   viii. Incorporate RESTful APIs or other industry-standard protocols to allow two-way data exchange with the
   existing PHP-based MIS backend, including user authentication, data submission, and reporting modules.
   ix. The system must permit the use of AWS-native tools for logging and monitoring (CloudWatch, AWS Config,
   AWS WAF) where applicable.
   x. Ensure the system meets AWS Well-Architected Framework principles on security, reliability, performance
   efficiency, and cost optimization.
   The consultant shall design, develop, and configure an Integrated Management Information System (MIS) covering
   all project components within a period of 9 (nine) months and 6(six) months of post-go-live maintenance and
   troubleshooting.
4. The detailed Terms of Reference (TOR) for the assignment can be found at the following websites:
   www.msme.go.ke and www.tenders.go.ke.
5. The State Department for Micro, Small and Medium Enterprises Development now invites eligible consulting firms
   (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information
   demonstrating that they have the required qualifications and relevant experience to perform the Services.
   Consultants may constitute joint ventures to enhance their chances of qualification. The shortlisting criteria are:
   i. Experience in similar assignments
   ii. Experience in similar conditions
   iii. Availability of appropriate skills amongst staff.
6. The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s
   “Procurement Regulations for IPF Borrowers” July 2016 (“Procurement Regulations”), setting forth the World
   Bank’s policy on conflict of interest
7. A Consultant will be selected in accordance with the Quality and cost based selection (QCBS) method set out in the
   Procurement Regulations.
8. Interested consultants may obtain further information at the address below during office hours [0800 to 1700 hours,
   Monday to Friday, excluding lunch hour (1300-1400) and public holidays.
9. Expressions of interest must be delivered in a written form to the address below or deposited in the TENDER BOX
   located at Prism towers, 7th floor on or before 30th March, 2026 at 10.00 a.m East African time and clearly
   indicated “ Expression of interest for consultancy services for design and development of the project M & E Management
   Information System (MIS)” The bids will be opened immediately thereafter in the presence of the consultants
   or their representatives who choose to attend.
   Principal Secretary
   State Department for Micro, Small and Medium Enterprises Development
   Prism Towers, 3rd Avenue Ngong
   P.o box 30547-00100, Nairobi-Kenya

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