CONSULTATION SERVICES FOR 2025 KCB SUSTAINABILITY REPORTING

KCB BANK TENDER AUGUST 2025 

CONSULTATION SERVICES FOR 2025 KCB SUSTAINABILITY REPORTING

BACKGROUND

KCB Group recognizes the importance of sustainability and has embedded it within its strategy and operations. Taking note of this importance within the financial sector, the sustainability report is intended to transparently communicate the Banks sustainability performance, commitments, and impact to our stakeholders. This includes regulators, shareholders, customers, employees and all other stakeholders. Since 2008 the Group has published its annual sustainability report as part of its disclosures on non-financial reporting and the same is summarized for the Integrated and Annual Financial Reports.

The Group is therefore requesting a consultant to support in the development of the Group’s 2025 Sustainability report. The report presents an opportunity for the Bank to generate data and measure progress and contribution toward the Sustainable Development Goals. As such the service provider ought to support the Bank with the entire process including data collection, analysis, interpretation and publishing of the report. The Bank is also aligning its 2025 reporting with the IFRS S1 General Requirements for Disclosure of Sustainability-related Financial Information, IFRS S2 Climate-related Disclosures and Global Reporting Initiative (GRI)

PURPOSE AND JUSTIFICATION.

The Sustainability Report is essential to KCB Group to meet growing regulatory requirements, respond to stakeholder expectations, and enhance transparency around environmental, social, and governance (ESG) performance. It supports risk management, improves access to sustainable finance, and strengthens the Bank’s reputation and competitive positioning by demonstrating a clear commitment to responsible and sustainable banking practices. The report is expected to showcase the Group’s drive to continue pushing its sustainability agenda across the anchor pillars.

The 2025 Sustainability Report aims to:

1. Report on the Banks environmental, social and governance (ESG) performance.
2. Demonstrate alignment with international sustainability standards including: IFRS S1&S2, GRI and adherence to the regulatory requirements.
3. Showcase progress against sustainability goals and commitments
4. Enhance stakeholder trust through transparent and accountable reporting.
5. Improve management of the organization by identifying risks, discovering opportunities to save energy, avoiding compliance issues, etc.

SCOPE OF WORK

The report should be able to cover the following in its preparation and execution:

Gap Analysis/Benchmarking.

• Market review of other sustainability reports to highlight best practices that can be incorporated into the Banks report.
• A review of the 2024 sustainability report to identify discrepancies and highlight desired improvements based on best practices, regulatory requirements, or sustainability frameworks.
• Analyze external and internal stakeholder engagement reports, i.e. the NPS scores, Corporate Reputation Survey Scores, Customer Effort Scores etc. to align it with the global sustainability agenda.

Materiality Assessment

• Development of Materiality Matrix and plotting of the identified issues based on their relative importance to the business and stakeholders factoring the GRI, CMA and NSE sectoral and sample topics.
• Identification of internal and external stakeholders to contribute to the materiality exercise.
• Conduct materiality workshops and get feedback through surveys and interviews or focus groups to gather feedback on sustainability issues that are most important.
• Provide a well-documented materiality analysis that will be covered within the sustainability report.

General data collection and collation of Interviews

• Formulation of a theme for the sustainability report
• Formulation of interview questions for the sustainability report aligned to the identified theme and sustainability frameworks.
• Conduct interviews for strategic divisions that contribute towards data for the sustainability report.
• Collate case studies supporting the various materiality topics identified.

Content Development to showcase Group’s commitment and progress on.

• The Group’s adopted 14 SDGs and analysis of the performance in comparison to previous year.
• Green financing, sustainable lending, sustainable operations and Climate related risk management integration within the Group.
• Principals for Responsible Banking based on the identified impact areas and impact analysis.
• Sustainability policies and their impact towards fast-tracking deliverables to unlock the climate change conversation.
• Our commitment and support to our communities through our social investment programmes- enterprise development, education, Health and Mifugo ni Mali, 2jiajiri, etc.

Presentation of the Sustainability Report.

• A well-presented outline of the sustainability report to give good flow and understanding.
• Use of infographics for ease of understanding
• A well-designed report aligned with the agreed theme.

METHODOLOGY

Please ensure that as a service provider, you can develop the content and present it in clear, simple language that is easy to understand and resonate with the Banks internal and external stakeholders.

In addition, effective data representation and analysis will be key in the reporting process to clearly demonstrate the impact of the Bank within the various initiatives. This should include visual elements such as tables, and icons that can enhance readability and reduce monotony of chunky texts.

For the proposed team, it is encouraged to showcase various teams’ expertise for the highlighted scope of work to ensure no part of the report is overlooked.

The report should be reported in accordance with the IFRS Sustainability Disclosure Standards (IFRS S1 and S2), Sustainability Accounting Standards Board (SASB) for Financial Services, and Global Reporting Initiative (GRI) Standards. Additionally, the report should also be aligned to the Banks internal ESG pillars and the Banks strategy.

CONSULTANTS COMPETENCY (RELEVANT QUALIFICATIONS).

You will be awarded this contract for Sustainability Reporting as follows:

1. i)In-depth understanding of relevant sustainability frameworks and standards.
2. ii)Understanding and contextualization of subject matter

iii)    Team assigned to KCB must have the relevant competencies – 4 personnel.

1. iv)Experience in sustainability reporting with at least 5 sustainability reports done as lead implementer for reference.
2. v)Proposals for upcoming KCB 2025 Sustainability themes.
3. vi)Showcase experience of team in sustainability, strategy, procurement and nonfinancial reporting.

vii)  Experience in capacity building and content creation on sustainability/ESG matters.

viii) Practical and relevant work plan and certification in developing reports in accordance with GRI, and IFRS S1 & S2.

1. ix)Relevant Environmental and Social impact accreditation or ESG/Sustainability credentials.
2. x)Relevant reports that have undergone successful assurance and validation.

DELIVERABLES.

• Data Annex or framework specific disclosures
• Gap analysis report highlighting the action plan for closing gaps, recommendations for alignment with sustainability frameworks.
• Final Sustainability report – print ready copy and a digital copy.

CONSULTANCY TIMELINES/DOCUMENT OWNERSHIP

1. i)The consultancy is expected to take a maximum of 6 months.
2. ii)Any reports or other materials prepared by the consultant under this Agreement shall belong to and remain the property of the Bank.

LOGISTICS

• While undertaking this assignment, the KCB will facilitate all logistics and related support necessary for the consultant to undertake assignments.

EXPRESSION OF INTEREST

• Commitment for availability for the assignment, and capacity to undertake the assignment.
• 2 recommendations from referees/organizations worked for within the past years.
• Detailed statement on the study, stating study methodology and data collection methods.
• Detailed financial proposal, specifying consultant fee rates.
• Detailed work schedule for the study indicating activity timeline.

EVALUATION CRITERIA

A two‐stage procedure is utilized in evaluating the proposals, with evaluation of the technical proposal being completed prior to any financial proposal being opened and compared. The financial proposal of the proposals will be opened only for submissions that passed the minimum technical score of 80% of the obtainable score of 100 points in the evaluation of the technical proposals. The technical proposal is evaluated based on its responsiveness to the Term of Reference. In the Second Stage, the financial proposal of all bidders, who have attained a minimum 80% score in the technical evaluation, will be compared. The short‐listed bidding agencies/consultants may be asked for a presentation prior to the final selection. The contract will be awarded to the successful bidder following completion of all evaluations including negotiation (only in exceptional cases).