MINISTRY OF AGRICULTURE AND LIVESTOCK DEVELOPMENT TENDER NOVEMBER 2025
Invitation for Bids
Re: Framework contract for Provision of conference services as and when required
PROCUREMENT REFERENCE NUMBER: MOA&LD /SDLD/KELCOP/NCB/011/2025-2026
1. The Government of Kenya (GoK) through the National Treasury has received financing
from the International Fund for Agricultural Development (IFAD) and intends to apply a part
of the proceeds of the financing to this purchase. The use of any IFAD financing shall be
subject to IFAD’s approval, pursuant to the terms and conditions of the financing agreement,
as well as IFAD’s rules, policies and procedures. IFAD and its officials, agents and employees
shall be held harmless from and against all suits, proceedings, claims, demands, losses and
liability of any kind or nature brought by any party in connection with Kenya Livestock
Commercialization Project (KeLCoP) under the State Department for Livestock.
2. The Kenya Livestock Commercialization Project (KeLCoP) is a six-year project jointly
funded by; Government of Kenya (GOK), International Fund for Agricultural Development
(IFAD), Heifer International, and Participating Financial Institutions (PFI) and Beneficiary
communities. The Project came into force on 05 March 2021 with a Completion date of 31
March 2027 and Loan Closing date of 30 September 2027. The Project Goal is to contribute
to the Government’s agriculture transformation Agenda of increasing rural small-scale farmers’
incomes, food and nutrition security. The development objective is to increase incomes of
110,000 poor livestock and pastoralist households, especially youth and women, in an
environmentally friendly manner, in selected project areas of the 10 participating counties.
The Project areas are Semi-Arid counties (Elgeyo Marakwet and Baringo), Arid counties
(Marsabit and Samburu).and other areas are Busia, Bungoma, Kakamega, Siaya, Nakuru and
Trans Nzoia.
3. This IFB follows the General Procurement Notice that appeared on the IFAD website, KeLCoP
website, Ministry of Agriculture and Livestock Development website and The Star Newspaper
(MyGov publication) on 16th September 2025.
- The purchaser now invites sealed bids from eligible entities (bidders) for the Framework
contract for Provision of conference services as and when required . More details on
these goods and related services are provided in the schedule of requirements in the bidding
documents. Tenders will be awarded on basis of Framework Agreement. -
This IFB is open to all eligible bidders who wish to respond. Subject to restrictions noted in the
bidding document, eligible entities may associate with other bidders to enhance their capacity to
successfully carry out the procurement. - Bidding will be conducted using the National Competitive Bidding (NCB) method, the
evaluation procedure for which is described in this bidding document, in accordance with the
IFAD Procurement Handbook which is provided at www.ifad.org/project-procurement and Public
Procurement and Asset Disposal Act 2015. The NCB process, as described, will include a review
and verification of qualifications and past performance, including a reference check, prior to the
contract award. - Please note that a pre-bid conference will not be held as described in the bid data sheet (BDS),
Section III of the bidding document. - Bidding documents may be viewed and obtained electronically for free from the
www.kilimo@go.ke, www.ppip@go.ke, www.kelcop.or.ke websites. Tenderers who download
the tender document must forward their particulars immediately to pmcu.kelcop@gmail.com
to facilitate any further clarification or addendum. - All interested bidders are required to continually check every Tuesday the mentioned
websites for any bid addendums or clarifications that may arise before the submission date. - Bidding documents obtained electronically will be free of charge.
- Bids must be delivered to the address below and in the manner specified in the bid data sheet –
instructions to bidders 23.2, no later than 11.00a.m East African Time, 18
th December
2025.. to:
Project Coordinator,
Project Management and Coordination Unit (PMCU),
Kenya Livestock Commercialization Project (KeLCoP),
Nakuru-Ravine Road, Opposite KEMSA Nakuru Regional office
P.O. Box 12261-20100 Nakuru, Kenya -
Bidders shall be aware that late bids will not be accepted under any circumstance and will be
returned unopened at the written request and cost of the bidder. -
All bids must be accompanied by a bid Security (as required) in the manner and amount specified
in the bid data sheet in the form of unconditional bank guarantee. -
Bids will be opened immediately after the deadline date and time specified above or any deadline
date and time specified later. Bids will be publicly opened in the presence of the Tenderers’
designated representatives who choose to attend at the address below. -
Please note that electronic bids SHALL NOT be accepted. Hard copies only.
Yours sincerely,
Project Coordinator
Project Management and Coordination unit, (PMCU)
Kenya Livestock Commercialization Project (KeLCoP),
P.O. Box 12261-20100 Nakuru, Kenya
Nakuru-Ravine Road, Opposite KEMSA Nakuru Regional office
E-mail: pmcu.kelcop@gmail.com
For: Principal Secretary, State Department for Livestock Development
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