KENYA PORTS AUTHORITY TENDER NOVEMBER 2025
INVITATION TO TENDER
TENDER NO. KPA/007/2025-26/ICT
PROVISION OF LEASE FOR MULTI-FUNCTIONAL PRODUCTS (PHOTOCOPYING, PRINTING AND SCANNING)
- The Kenya Ports Authority invites sealed tenders for the leasing of PROVISION OF
LEASE FOR MULTI-FUNCTIONAL PRODUCTS (PHOTOCOPYING, PRINTING AND
SCANNING) for a period of three (3) years. - Tendering will be conducted under open National competitive method using a
standardized tender document. Tendering is open to all qualified and interested
Tenderers. Tenderers will be allowed to tender for one or more lots. - Tender documents may be viewed and downloaded for free from the KPA website
www.kpa.co.ke. Tenderers who download the tender document must forward their
particulars immediately to tenders@kpa.co.ke for records. - Enquiries can be made via email address tenders@kpa.co.ke.
- Bidders are advised to regularly visit the KPA website to obtain any additional
information/addendum on the tender. All addenda/additional information on the
tender shall be posted on the KPA website as they become available. - Prices quoted SHALL be NET inclusive of all Government taxes, The Levy Order 2023
(0.03% of the value of contract, exclusive of applicable taxes), delivery costs and shall
remain valid for 210 days from the date of opening of tenders. - Tenderers shall be required to submit a Tender Security amounting to Kenya Shillings
Five Hundred Thousand (Kshs. 500,000.00) in the form of a Banker’s guarantee
or an Insurance Company Guarantee issued by an insurance firm approved by the
Public Procurement Regulatory Authority (PPRA), letter of credit or guarantee by a
deposit taking microfinance institution, Sacco society, the Youth Enterprise
Development Fund or the Women Enterprise Fund valid for 240 days from the date of
tender opening in the format provided in the tender document. - The Tenderer shall chronologically serialize all pages of the tender documents including
any attachments submitted in the format 1,2,3,4,5,……n (where n is the last numerical
page number). - All Tenders in one original plus one copy of original and a PDF soft copy of the
original in a flash disk, properly filled in, and enclosed in plain sealed envelopes
must be marked as follows: –
TENDER NO. KPA/007/2025-26/ICT
PROVISION OF LEASE FOR MULTI-FUNCTIONAL PRODUCTS
(PHOTOCOPYING, PRINTING AND SCANNING)
“DO NOT OPEN BEFORE 1000HOURS ON MONDAY 15THDECEMBER
2025”.
10. Completed tenders must be delivered to the address below on or before 1000HOURS
ON MONDAY 15THDECEMBER 2025. Electronic Tenders will not be permitted.
11. Tenders will be opened promptly after 1030HOURS ON MONDAY 15THDECEMBER
2025. Tenders will be publicly opened in the presence of the Tenderers’ designated
representatives who choose to attend at the address below.
12. Late tenders will be rejected.
13. The addresses referred to above are:
A. Address for Submission of Tenders.
i) Tender Box located at the BUS TERMINUS
PORT MAIN PEDESTRIAN GATE NO. 8,
KILINDINI, MOMBASA
ii) THE GENERAL MANAGER SUPPLY CHAIN MANAGEMENT
KENYA PORTS AUTHORITY
KIPEVU HEADQUARTERS 4
TH FLOOR
FINANCE BLOCK III, DOOR BLK-3.4.3
KILINDINI MOMBASA
Phone: +254 (41) 2113600/ 2113999
E-mail: tenders@kpaco.ke
B. Address for Opening of Tenders.
i) Procurement Conference Room
New Service Area (Kapenguria)
KILINDINI MOMBASA
14. KPA is committed to the fight against corruption and adheres to high standards of
integrity in its business operations. Bidders and the general public are encouraged to
report any unethical behavior immediately to any of the following anonymous hotline
service:-
• Hotline number: 0794272376
• Email: stopcorruption@kpa.co.ke
• KPA website www.kpa.co.ke under the Report corruption tab
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