KENYA CIVIL AVIATIONAUTHORITY TENDER FEBRUARY 2026
INVITATION TO TENDER (ITT)
PROVISION OF OFFICE SUITE SOFTWARE AND RELATED END POINT SECURITY.
INVITATION TO TENDER (ITT) NO: KCAA/018/2025-2026
1. The Kenya Civil Aviation Authority invites sealed tenders for Provision of Office suite software and
related end point Security.
2. Tendering will be conducted under open competitive method (National Tender) using a standardized
tender document. Tendering is open to all qualified and interested Tenderers.
3. Qualified and interested tenderers may obtain further information and inspect the Tender Documents
during office hours 0900 to1500 hours at the address given below.
4. A complete set of tender documents may be purchased or obtained by interested tenders upon payment
of a non-refundable fees of Kshs.1000 in cash or banker’s cheque payable to Kenya Civil Aviation
Authority. Tenderers may also view and download the bidding document electronically from KCAA
website: www.kcaa.or.ke or Public Procurement Information Portal www.tenders.go.ke at no cost
and immediately forward their particulars for records and for the purposes of receiving any further
tender clarifications and/or addendums procurement@kcaa.or.ke.
5. Tender documents obtained electronically will be free of charge. Tenderers downloading documents
from a designated Website shall advise the Procurement Entity that they have downloaded the tender
documents, giving full contact addresses of the tenderer through procurement@kcaa.or.ke.
6. Tender documents may be viewed and downloaded for free from the website www.kcaa.or.ke or
www.tenders.go.ke. Tenderers who download the tender document must forward their particulars
immediately to procurement@kcaa.or.ke to facilitate any further clarification or addendum. KCAA
will respond to the request for clarifications and send to all the interested bidders who have
notified the Authority of their interest in the tender as required.
7. The tenders must be accompanied by a tender Security as per the two LOTs below;
8. LOT 1 (Office suite) = Kshs. 500,000.00 (Five Hundred Thousand Only)
LOT 2 = (End point security) Kshs.1,000,000.00 (One million Only)
9. A mandatory pre-bid meeting will be held at KCAA Headquarters, Aviation House on Friday, 20th
February 2026 at 10:00 Hours.
10. All clarifications should be sought from KCAA through email address procurement@kcaa.or.ke on or
before Friday, 20th February,2026 at 5.00pm.
11. Completed tenders must be delivered to the address below on or before THURSDAY, 26TH
FEBRUARY,2026 at 1100 hours East African time. Electronic Tenders will not be permitted.
12. Tenders will be opened immediately after the deadline date and time specified above or any dead line
date and time specified later. Tenders will be publicly opened in the presence of the Tenderers’
designated representatives and anyone who chooses to attend at the address below.
13. Late tenders will be rejected.
- The addresses referred to above are:
A. Address for obtaining further information and for purchasing tender documents
Kenya Civil Aviation Authority
Procurement Office, Ground floor, Aviation House,
Jomo Kenyatta International Airport:
P.O. Box 30163-00100 Nairobi
Email: procurement@kcaa.or.ke
Tel:- 020827470-5, +254 709725000
P.O Box 30163-00100, Nairobi
B. Address for Submission of Tenders.
Director General
Kenya Civil Aviation Authority
Ground floor, Aviation House, Jomo Kenyatta International Airport:
P.O. Box 30163-00100 Nairobi
C. Address for Opening of Tenders.
Kenya Civil Aviation Authority
Auditorium, Ground floor, Aviation House, Jomo Kenyatta International Airport
Invitation issued by:- William K. Kitum
Designation: – Deputy Director, Supply Chain Management
(For Director General)
Date: – 26th February,2026.
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