INTERNATIONAL CENTER FOR RESEARCH ON WOMEN TENDER JULY 2025
| REQUEST FOR PROPOSALS |
FOR ICRW-AFRICA : PROVISION OF STATUTORY ANNUAL EXTERNAL AUDIT
Closing date: 31 Jul 2025
The International Center for Research on Women (ICRW) is a non-profit global research organization founded in 1976. ICRW’s vision is that of an equitable, sustainable, and prosperous world where women, girls, and gender marginalized people lead progress and thrive. We are driven by our mission to advance rights and opportunities for women, girls and gender marginalized people through actionable evidence and solutions. ICRW’s focal areas include health and reproductive rights, climate action, economic opportunity and security, and equitable social norms and power dynamic.
ICRW-Africa has operated as a non-governmental organization with offices in Kenya and Uganda since 2011 and 2017, respectively.
ICRW-Africa wishes to engage the services of an audit firm to provide external audit services for the ICRW-Uganda and ICRW-Kenya offices. The services will commence for the financial year from October 1, 2024, to September 30, 2025.
TERMS OF REFERENCE FOR OUTSOURCED EXTERNAL AUDIT SERVICES
BACKGROUND
ICRW – Africa currently has staff in two locations (Kampala, Uganda, and Nairobi, Kenya). The annual budget for FY 2024/25 is $3,000,000 (Ke at $2,250,000 and UG at $750,000) in revenues. ICRW Africa’s fiscal year ends September 30 and is required to submit audited financial statements to the relevant authorities within Uganda and Kenya.
ICRW Africa is therefore seeking to engage a qualified audit firm to provide external audit services for the year ending September 30, 2025. This assignment will be conducted in November–December 2025. The engagement contract is renewable subject to satisfactory performance but will not exceed 5 annual contracts.
The assignment is expected to cover:
- Evaluating and testing the effectiveness of risk-based external controls designed by management to mitigate key strategic risks
- Preparing and submitting External Audit Reports and Letters to Management, documenting audit findings, recommendations, and management comments to the senior management after every audit.
- Carry out audit follow-up work at the next visit to evaluate progress made by management in implementing recommendations made at the previous audit and documented in the Letter to Management.
Preparation of Proposals.
You are requested to submit two separate quotes for these services for the ICRW offices in Kenya and Uganda. Proposals can be submitted in either US$ or KES for the Kenya office or UGX for the Uganda office. Further, you are required to submit separate technical and financial proposals.
Preparation of Technical Proposals:
- a)Technical proposals should contain the following documents and information:
- b)A brief methodology for performing the services;
- c)A work plan, showing the inputs of all key staff;
- d)CV’s of key staff;
A summary of your experience in similar assignments;
- a)Preparation of Financial Proposals: Financial proposals should contain the breakdown of the Lump Sum Price of your proposal, showing all costs for the assignment, broken down into professional fees and reimbursable expenses.
- b)Validity of Proposals: The proposal validity required is 90 days.
- c)Marking of Proposals: The technical and financial proposals should both be clearly marked with either “Technical Proposal” or “Financial Proposal” as appropriate.
QUALIFICATIONS
- Demonstrated knowledge and practice in external audits, risk management, and risk-based audits (RBA).
- Demonstrated experience in carrying out internal /external audits of multiple located/instituted organizations/firms.
- Be a legally registered and recognized audit firm in Kenya/Uganda
- Have at least 10 years of experience in auditing NGOs
- Demonstrate experience with donor-funded projects
- Have knowledge of applicable laws and financial reporting standards
- Be independent from ICRW Africa, both in fact and appearance
