STATE DEPARTMENT FOR PUBLIC SERVICE TENDER DECEMBER 2023 

INVITATION TO TENDER 
TENDER FOR THE PROVISION OF GROUP MEDICAL INSURANCE, GROUP LIFE AND INTERNATIONAL TRAVEL INSURANCE COVERS FOR CABINET
SECRETARIES, PRINCIPAL SECRETARIES AND OTHER SENIOR CIVIL SERVANTS IN CSG 3(JOB GROUP “U”) AND ABOVE
TENDER NO. MPSP&DM/OT/05/2023-2024.
1. State Department for Public Service invites sealed tenders from eligible service providers for the
provision Group Medical Insurance, Group Life and International Travel Insurance Covers for
Cabinet Secretaries, Principal Secretaries and Other Senior Civil Servants in CSG 3(job group
“U”) and above.
2. Tendering will be conducted under open competitive tendering method using a standardized tender
document and is open to all qualified and interested Insurance Underwriters who offer medical
insurance services.
3. Qualified and interested tenderers may obtain further information from and inspect the tender
documents at State Department for Public Service, Procurement Office, Telposta Towers, 2nd Floor,
between 9:00am to 3:30pm during normal working hours.
4. A complete set of tender documents may be purchased or obtained by interested tenderers upon
payment of a non- refundable fees of Kshs.1,000/= in cash or Banker’s Cheque and payable to the
State Department for Public Service P.O Box 30050 Nairobi. Alternatively, tender documents may
be downloaded from the State Department for Public Service’s Website www.psyg.go.ke or PPIP
Portal (https://tenders.go.ke) free of charge. Tender documents obtained electronically will be free of
charge.
5. The firms that download the tender document must arrange to forward their particulars/contacts to
the Head of Supply Chain Management Services, State Department for Public Service, through email
address: tenders@psyg.go.ke in order to receive further clarifications or addendum where necessary.
6. All Tenders must be accompanied by a Tender Security issued by a bank or a Financial Institution
approved by the central bank of Kenya or Insurance company approved IRA in the amount Kshs.
1,000,000.00. The tender security should be valid for thirty days beyond the tender validity period.
7. Tenderer shall chronologically serialize all pages of the tender documents submitted.
8. Prices quoted should be net inclusive of all taxes and delivery costs, must be expressed in Kenya
shillings and shall remain valid for a period of 180 days from the closing date of the tender.
9. Completed tender documents are to be enclosed in plain sealed envelopes marked with tender
reference number and be deposited in the Tender Box situated on the 2nd Floor, Telposta Towers or
addressed to Principal Secretary State Department for Public Service P. O. Box 30050-00100 Nairobi
so as to be received on or before Thursday 4
th January, 2023 at 11:00 am.
10. Tenders will be opened immediately after the deadline date and time specified above or any deadline
date and time specified later. Tenders will be publicly opened in the presence of the Tenderers’
designated representatives who choose to attend at the address below.
11. Late tenders will be rejected..

A. Address for obtaining further information and for purchasing tender documents
Name of the Procuring Entity: State Department for Public Service
Physical Address: Procurement Department, Telposta Towers, 2
nd floor Room No.48.
Address: P.O. Box 30050-00100-NAIROBI
Contact person: Head, Procurement Department; Tel: Email:
tenders@psyg.go.ke
Address for Submission of Tenders.
Named of Procuring Entity: State Department for Public Service
Postal Address: Head, Procurement Department
P.O. Box 30050-00100-NAIROBI
Physical Address: To be deposited in the Tender Box at State Department for Public Service
Telposta Towers, 2nd Floor.
B. Address for Opening ofTenders.
Name of Procuring Entity: State Department for Public Service
Physical Address: To be deposited in the Tender Box at State Department for Public Service,
Board Room Telposta Towers, 2nd Floor.

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